ePublishing Knowledge BaseePublishing Knowledge BaseePublishing Knowledge Base EditorialHow do I copy an article from one of my websites to another?

How do I copy an article from one of my websites to another?

If your company owns multiple websites, and some of the content you produce may be published in multiple places, use the "copy to related sites" option in the Article Manager.

Open the article you'd like to copy to another website.

At the top of the article, you will see the "copy to related sites" function.

Click on the website you'd like to copy your article to. If you want to copy it to multiple websites, hold the Ctrl button down while selecting.

Click on the website you'd like to copy your article to. If you want to copy it to multiple websites, hold the Ctrl button down while selecting.

Click Copy to Site(s).

Click Copy to Site(s).

If the article was successfully copied, you will see a yellow box appear at the top of the Article Manager.

To finish, go to the website the article was copied to and open the article. Edit accordingly and publish when ready.

New Features (as of Jan 2018)

The copy-to function now copies almost all article and related article data to the target website and publishes the article immediately. This allows editors to prepare and publish an article on one website then publish the article to another website without having to visit the other website's admin tools.

By default we will insert a canonical tag on the target website's article pointing back to the original article. In February 2018 we will release a canonical tag editor which will allow you to edit or remove the canonical tag within the admin tools.

Need to make an edit? No problem. Just choose the same target website and click the "Copy to Site(s)" button again. We'll update the article.

Below are the details concerning which content is copied when using this feature.

 

  • Article content  all article content managed directly through the article manager is copied over to the target site
    • Kicker
    • Headline
    • Sub-headline
    • Author (see below)
    • Teaser
    • Body (body 1, body 2, etc)
    • Keywords
    • Image (see below)
    • Go live date and time/Pull data and time
    • Indexable
    • Allow Talkback
    • Publication, volume, issue, publication number, original publication date fields
    • Taxonomy (see below)
    • Friendly URL
    • Browser Title
    • Meta description and keywords
    • Canonical tag editor (NEW)
    • Associated media files (see below)
  • Media  Images and video associated to the article using the article manager will be copied to the target website.
    • Images in the article body must use a full path (not a relative path  e.g. <src url=”/ext/resources/images/bob.jpg” />) when copied over or the image will display as a broken image on the target site. Unfortunately there is no way around this but few articles have images within the body content.
    • Associated images (main image, article media tool images) will be copied over and will display correctly.
    • Video associated through the media view in the article manager (Editorial >> Article Manager >> Edit >> Media) will be copied over.
  • Taxonomy  all taxonomy is matched on internal names assigned on both the source and target websites by an ePublishing developer. We assume that this process or creating internal names will happen when the target website is ready for launch and internal names will only be periodically updated. Updating internal names can be done by an ePublishing project manager or developer when needed. If the system cannot find a match on an internal name, then the taxonomy will not be copied over or associated to the article on the target website.
    • Site Placement
    • Classification taxonomy
    • Topic taxonomy
  • Authors  All author associations with the article on the source site will be copied to the target site. We will match on the email address associated with the author. This is the only reliable, unique field available for matching.
    • If the author on the source site has an email address that matches an author on the target site, we will update the author details on the target site with the author data from the source website. This way, updates to author details will be propagated to target sites when articles they are associated with are copied over.
    • If no email address is set for the author on the source site or the target site, we have nothing to match on. The author will be created on the target site even if an author with the same name already exists.
    • Multiple author associations to articles will be preserved.
  • NOT COPIED  the following data and associations will not be copied to the target site.
    • Related content listed in the “Related” view of the article manager.
    • Inline images (as explained above)
    • Product associations
    • View counts/
    • Comments
    • Tracked changes