What You Can Do With the Article Manager: Part 1

Find links throughout this guide for step-by-step instructions.

The Article Manager has nine submenus, or categories, for editing, which you can access by hovering over Edit> when in an article:

  • General: Input and format the article’s copy, headline and more.
  • Supplemental: Select whether to make an article search-engine indexable, allow comments, identify page numbers and select associated taxonomies.
  • Related: Associate articles, blog posts, directory listings, polls, image galleries, events, and products. Depending on your website’s design, these will appear as related content next to your article. Learn more about this in our online Tools Guide: How do I select related articles, blog posts, etc., to appear next to my content?
  • Product: Make an article a product to be sold pay-per-view. Learn more: How do I create a product out of an article?
  • SEO: Set up your unique browser title, metadata and SEO-friendly link.
  • Social Networking: This is no longer in use. Do not use this part of the tool.
  • Comments: Review and manage comments for your articles. Learn more: How do I manage comments?
  • Media: Add supplemental files for your article, including image galleries, PDFs, Excel spreadsheets, and videos for a “featured video” area, if available in your layout. These will not appear within your article, but typically in an area separate and within your website’s design.
  • History: Review changes to your article.

Note: When creating a new article, you do not need to complete every section of the Article Manager (General, SEO, Supplemental, etc) to publish an article to your website.

Use the Article Manager to:

Create a New Article

Our online Tools Guide provides an overview of key steps in creating articles. To create an article, select the CREATE link from within the Article Manager. Follow the instructions in the online ePublishing Tools Guide: How do I create an article?

Here are additional notes about functions not covered in the online guide:

  • Indexable:  Check this box to indicate whether the article’s contents can be included in  internal search results.
  • Auto Update SEO:  Select this checkbox if you want your SEO to update when you edit your article. If you do not select this checkbox, and you update, for example, your headline, then your Browser Title and URL will not update.
  • Title: This field should not contain special characters because the article’s title is a part of the SEO-friendly URL.
  • Author: The available authors listed here are fed by the Author Manager. Select the author or authors responsible for writing that article. Learn how to add new authors here: How do I create a new author?
  • Create from Template:  Use a specific content template to jumpstart article creation. Templates generally have preselected taxonomy settings, checkboxes, and potentially default teaser and body content. After a template has been applied, it cannot be removed.
  • Copy to Related Sites (Optional): Ability to copy the article’s text fields to a sister site hosted by ePublishing. This is only available if you see a green SITE menu item.
  • Add a Body Section: Click the link to create additional pages for the article. You can also drag and drop to rearrange the page order.
  • Site Placement: Site Placement taxonomy, fed by the Taxonomy Manager, is highly site-specific. If the article is a Featured Story, generally it will be given special placement on the website’s homepage. Or if it’s to be featured on a topic landing page, a user would select Featured on Topic Pages, for example. But again, every website is different. Get step-by-step instructions for assigning site placement here: How do I assign site placement for articles?

Note: If you don’t see your article appearing on a topic landing page, a customization on your website may be suppressing this functionality. Talk to your Solutions Manager to use this functionality.

  • Source: Enter third-party source attribution. This can also be used for other purposes.
  • Source URL: Enter third-party source URL for attribution. This can also be used for other purposes.
  • Summary Data: At the bottom of the first page of the Article Manager, find data on views, emails, votes and comments. However, be aware that this data is based on database requests and may not fully account for actual article views or other activity for readers who have disabled Javascript. ePublishing records any views to articles, regardless of caching. Third-party analytics records for articles would also be affected by this issue. Data shown include:
  • Length: Number of words in the article. This excludes HTML, CSS styles, and javascript references.
  • View Count: This displays, as close to possible, the actual number of times the article has been viewed by readers’ browsers. We work to eliminate any non-human viewed traffic (robot traffic) from this total. If a reader has javascript disabled in his browser or device, his view will not be counted.
  • E-Mail Count: This count reflects the number of times the ePublishing “Share by email” form was used on the site. This count is not used for websites that use a third-party social media share platform such as AddThis, ShareThis or Gigya.
  • Vote Count: If your site has ratings enabled for articles, this data shows how many individual users have ranked this content.
  • Vote Average: If your site has ratings enabled for articles, this data shows the averaged vote / rating based on the number of votes. Scale is 1 to 5, with 5 being the highest.
  • Comment Count: If your site has ePublishing comments enabled for articles, this data shows how many individual users have commented on this content.

Note: This comment count does not reflect comments submitted through third-party commenting systems like Disqus and Gigya.

Preview an Article

At the bottom of the first page of the Article Manager (under Edit > General), click the Preview button to preview how the article will appear on your website. The article is NOT visible to other users of the site unless the article has a status of PUBLISHED.

Delete an Article

At the bottom of the first page of the Article Manager (under Edit > General), click the Delete button to remove the article permanently from your website. There is no undo for this function.

Save an Article as a Template

At the bottom of the first page of the Article Manager (under Edit > General), click the Save as Template button to create a template for your article. This will let you know that all content created with that template will have the necessary taxonomy selections, default content, and image file associations where applicable. Any change to the template can be applied automatically to all content created using that template. Multiple templates can reflect different common article types and business requirements.

Reset an Article Back to the Last Saved Version

At the bottom of the first page of the Article Manager, click the Reset button to revert your article back to the previously saved version.

Add an Image to an Article

Get step-by-step instructions on adding an image to an article in this online article: How do I insert an image into an article?

Add or Modify an Author

The available authors listed here are fed by the Author Manager. Select the author or authors responsible for writing that article by clicking the checkboxes next to their names. Learn how to add new authors here: How do I create a new author?

Create a Product Out of an Article

By default, a premium content article is normally locked to users without a current subscription. Allow interested readers to purchase access to a single article. This can be a great low-barrier entry into your subscription content. Some ePublishing websites will target these purchasers with emails to encourage them to sign up for full subscriptions. Read the step-by-step instructions here: How do I create a product out of an article?

Here are additional notes and tips on creating a product out of an article:

  1. Your article must have the Classification > Requires Subscription taxonomy checked to lock down the content.
  2. After clicking Product under Edit> your article product type will automatically be set to “article.” Creating an article product allows the user to purchase access to the individual article. Note: If you have already created an Article Product Template, selected it under the Template dropdown at the top.
  3. The following fields are required:
    1. Product Name: We recommend you repeat the headline of the article.
    2. Product Type: This is automatically set and cannot be changed.
    3. Description: We recommend you repeat the teaser and develop boilerplate copy about this article being available to current subscribers of specific publication / newsletter / site subscription.
    4. Pricing: Set the cost price to desired price and min / max quantity of 1.
  4. Select the CREATE button.
  5. The newly created article product will now be visible as a linked product.
  6. Your product is not yet published. Select the newly linked article product to update any additional relevant product information as detailed in the next step. When you are finished, SAVE and PUBLISH the product.
  7. Common fields to be reviewed:
    1. Product Description: Saved from article product creation process. Does it need to be revised?
    2. Internal ID / External ID: This is only relevant if your website is integrated with a fulfillment vendor that stores user purchase transactions. Enter the relevant product / vendor ID information here. Otherwise, leave these blank.
    3. Weight: Assume 0 lbs. This means that no shipping rates will apply for this product, even if you select the Enable Shipping checkbox, which would result in cart collecting the Shipping Information for the reader as they complete his purchase.
    4. Taxable: Optional. Some states tax digital sales, and others do not. If this checkbox is selected, the system will apply a tax if the purchaser’s state has a tax rate and matching product classification record in the ePublishing Sales Tax tool or if your site has an integration with a third-party sales tax partner.
    5. Enable Shipping:  If selected, the Enable Shipping checkbox collects the Shipping Information for the user as they complete his/her purchase. If the weight of the product is 0, the user is not actually charged for shipping.
    6. Availability: By default, this is not tied into an inventory tracking system. This is a text field to explain when the product will be available to the readers. Integrations with third-party inventory systems are possible, however.
    7. Purchase Limit: For digital products, the assumption is one. This controls the quantity dropdown when your reader is on the Product page on your website and when he is reviewing his purchases in his cart.
    8. Vendor: This pulls from Directory Listing records in the system. It’s unlikely you will associate a vendor with an article product.
    9. Image: Featured product image and thumbnails to promote the image within the site’s store and various product promotion widgets. Some publishers use a generic article icon or a cover image of the latest issue of their publications. You can leave this blank, as well.
    10. Site Placement: Common options include:
      1. Featured Product: Shown in site’s product promotion widget, if one is present, or in a spot in your store if set by your website’s design.
      2. Store Front Product: Product included on the site’s featured products within the Store on either the Store Home or a Store Category page.
      3. Any custom taxonomy specific to your site. See your site documentation.
    11. Teaser: Saved from article product creation process. Does it need to be revised?
    12. Pricing Options: Review pricing options. Other actions may include:
      1. Create volume-based pricing options, which is not recommended if you are selling access to the article.
      2. Select Pricing Option Classification, if your site requires use of these taxonomies for integration with third-party software purposes. Ask your Solutions Manager if you have questions about this.
    13. SAVE and go to Edit > Supplemental
    14. There are more fields to review and update, if necessary.
      1. Indexable: Can this product be found in a search? We recommend not checking Indexable for article products. It is possible that you don’t want special products found in a search. If every article has an article product, the product search may be overwhelmed by the article products, making it difficult for users to find books or other non-article products that they may be interested in.
      2. Enable Talkback: Do you want to allow reviews for this product? If so, select the checkbox. Whether those reviews are moderated or not is a System Setting. Discuss options with your Solutions Manager.
      3. Author: Select the article’s author to have the product appear on the author’s product tab.
      4. Confirmation e-mail content: Message is delivered to the reader following the successful purchase of the article.