ePublishing Knowledge BaseePublishing Tools and Site Guide Article ManagerWhat You Can Do With the Article Manager: Part 2

What You Can Do With the Article Manager: Part 2

This article continues the list of functions you can accomplish with the Article Manager. To get step-by-step instructions, please visit the Editorial Chapter of our ePublishing Knowledge Base.

Associate a Media File with an Article

Sometimes you don’t want to incorporate media, such as PDFs, audio files and video files, into the article itself. While you can include links throughout an article for these files, many publishers will “associate” files with an article for Download in a set spot predetermined by their websites’ designs and customizations.

Read more about how to associate a media file with an article in this article: How do I associate PDFs, photos, video or other media with articles?

By default, articles with associated general files (PDFs, Excel and other files) display links to the files at the bottom of the article, as shown above. Sites can customize where and how these links appear, however, either using the client-controlled CSS or the custom design for your site.

  1. Open the article.
  2. After the article is created and SAVED, go to Edit > Media.
  3. Select the BROWSE button to open the Media Manager to upload or select the desired files in the REVERSE ORDER to be shown online.  
  4. Return to Edit > General to PREVIEW the article to verify the linked documents display as expected.

Associate Whitepapers & Other Downloads Requiring Reader Information

Sometimes you’ll want your article to point to files that require user registration. Capturing reader data is valuable. Access to files can be controlled by selecting the Classification taxonomy as “Require Registration” within the Media Manager when you first upload the file. If the file should only be available to current subscribers, use the Classification “Require subscription” within the Media Manager file.

When the reader clicks on your file link, he will be asked to log-in to download the requested file. You can then access reports that document who accessed that file; the reports include names, emails and physical addresses (when relevant), along with when the file was downloaded.

Add Audio Files

By default, articles with associated audio files display links to the files at the bottom of the article. Sites can customize where and how these links appear using the client-controlled CSS or customizing the design for your site.

  1. Open the article.
  2. After the article is SAVED, go to Edit > Media.
  3. Select the BROWSE button to open the Media Manager to upload or select the desired file.
  4. Return to Edit > General to PREVIEW the article to verify the linked file displays as expected.
  5. The audio player will stream the file.

Add a Caption to an Image in an Article

Caption styles vary from website to website. Before starting, check with your website administrator or Solutions Manager to see if your website has a CSS class that will display captions with images. If these were not set up during your website’s build, they can be added by updating your domain.css file found in the Media Manager. To successfully add a caption, you must know the CSS class associated with captions/photo credits.

Get step-by-step directions here: How do I add an image caption or photo credit within the body of an article?

Allow a Third-Party Partner or Advertiser to View an Article Before It’s Published

When an article needs to be shared with a media partner or a sponsored content article reviewed by the sponsor, follow the below steps to grant access:

  1. Complete all edits to the article, including keywords and taxonomy associations.
  2. Do not publish the article. Keep it UNPUBLISHED.
  3. When it is ready to share with a third party, go to Edit > SEO.
  4. In SEO, click the checkbox next to Direct Access and click the SAVE button at the bottom of the page. (See screenshot below.)
  5. Copy the friendly URL (shown above as /articles/529-sample-epublishing-article) and share with the third party. Please note: Add your domain to the front of the URL. Ex: http://www.yourdomain.com/articles/529-sample-epublishing-article

NOTE: The UNPUBLISHED article will not appear on your website’s homepage, including your search results, any left- or right-rail widget, or any taxonomy landing page. Upon approval by the third party, don’t forget to go back, make changes, save and PUBLISH your article.

Allow a Third-Party Partner or Advertiser to View an Article Before It’s Published

Update an Article’s SEO

ePublishing will automatically create SEO data to create unique metadata for the site’s content. Learn more about this here: How do I use the SEO tool in the Article Manager and Blog Post Manager?

Any data in SEO that is dynamically created can be manually overridden. When you click the “Auto Update SEO” checkbox on the first page of your article in the Article Manager (Edit > General), certain components will automatically update for SEO when you edit them, including the headline, URL and teaser/description.

SEO, found in the Article Manager under Edit > SEO, includes the following elements:

  • Direct Access: This checkbox is only visible if the article is UNPUBLISHED. It allows a user to view the article if they have the exact URL.
  • URL
  • Create the hyphenated URL with the following caveats:
    • No special characters (&, ?, /, and other common punctuation).
    • No spaces. Current best practice is to use a hyphen:  /234-my-long-title-is-this.

Caution: Changing the URL of content that is already published can result in a 404 error message. We do not create an automatic redirect from the old URL for the content to the newly updated URL. But you have the ability to do that yourself using the Redirect Manager. Learn more: How do I create a redirect?

  • Browser Title/Meta Header: The browser title is automatically created based on the headline, but you can update it.  
  • Meta Description: Manually created based on the teaser field when you created the article. You can update this.
  • Meta Keywords: The Page Manager tool keywords are driven by the body stripped down to only nouns. You may also select keywords using the Keyword Analyzer.
  • Name / Value pairs set by the Metadata Tool for client use to verify control of site (and any other such purpose):  
    • Examples include verification for third-party site integrations, like with Facebook, that require a unique name/value pair to make use of the functionality.

Be sure to save your work if you make any changes.