What You Can Do With the Article Manager: Advanced Techniques

This article continues the list of functions you can accomplish with the Article Manager. We cover Advanced Techniques here. To get step-by-step instructions, please visit the Editorial Chapter of our ePublishing Knowledge Base.

Create an Article Template

Article templates are used for content that is created frequently, like a weekly column or articles within a specific section of a newsletter. Using an article template allows you to save time entering data that seldom changes from article to article.

To create a new article template:

  1. Create an article and assign site placement taxonomy selections, default title, teaser, body, featured image, and other general data.
  2. Click SAVE.

Note: The headline of the article will become the name of the article template. Name it something relevant to make it easy to identify and find. For example: “NewsNow Featured Article Template.”

  1. Update the article’s Supplemental data (under Edit > Supplemental) with taxonomy selections, as necessary, and click SAVE.
  2. Return to Edit > General.
  3. After reviewing to verify that the article has the necessary taxonomy selections, checkboxes, and any default content to be duplicated across all articles created with this template, hit the SAVE AS TEMPLATE button at the bottom of the page.

Creating content using a template can allow site administrators to know that all content created with that template has the necessary taxonomy selections, default content, and image file associations (where applicable). Any change to the template can automatically be applied to all content created using that template. There is no limit to the number of templates you can set up.

Article templates can save you time when creating common article types. It can also result in more consistent formatting and taxonomy tagging, which can yield a better and more consistent reader experience on your website.

Use an Article Template

If an article template has been created, you only need to change the data specific to an individual article. All required information will already be in place based on the article template.

  1. To use a template, select the CREATE link from either the BLUE BAR or the GREEN BAR within the Article Manager.
  2. Select the template name from the Create from a template dropdown.
  3. The new article will be created using the template.  

Note: The article’s name will default to the article template title. Don’t forget to change the article name, as well as the teaser and body, after your article is created.

Update the new article using the steps outlined in Create New Article at the start of this chapter. Or visit How do I create an article? for step-by-step instructions.

Alternate Article Layouts

Videos in Hero

A “hero” is a term used in web design for a large image prominently placed on the page, generally front and center (Wikipedia). It’s often the first thing a reader sees. By default, articles with an associated video file will appear in the hero spot, above or below the headline of an article, depending on custom layout styles for your website. If your website is designed to display videos in the “hero” position, follow these steps to add video to your article:

  1. Open the article and create or edit it normally.
  2. After the article is SAVED, go to Edit > Media.
  3. Select the BROWSE button to open the Media Manager to upload or select the desired video file.
  4. Return to Edit > General to PREVIEW the article to verify the video is playing as expected.

YouTube and Vimeo videos can be uploaded as Remote files and the system will automatically use the video player for those services. No extra work is needed for this to work.

NOTE: The videos can be those served directly from files uploaded to the Media Manager or remote videos on YouTube or Vimeo. If you have a different video player, talk to your Solutions Manager about supporting an additional third-party player, such as Brightcove.

Learn more about uploading video to your Media Manager: How do I upload new media such as photos and videos?

Image Gallery in Hero

If your website allows you to show an image gallery in the “hero” or top position on your article page, follow the below instructions.

Learn about creating an image gallery here: How do I create an image gallery?

There are two ways to do this, depending on which version of ePublishing your website is on. Ask your Solutions Manager if you have questions or if neither of these approaches works for your website:


  1. Open the article.
  2. After the article is SAVED, go to Edit > Media.
  3. Select the BROWSE button to open the Media Manager to upload or select the desired image files in the REVERSE ORDER to be shown online.  
  4. Return to Edit > General to PREVIEW the article to verify the image gallery displays as expected.

Note: The images in this style of image gallery cannot be sorted after uploading them in reverse order to be shown online.

Newest Version of ePublishing

  1. Create an image gallery using the Image Gallery Manager. Learn how: How do I create an image gallery?
  2. Open the article and create or edit.
  3. After the article is SAVED, go to Edit > Related.
  4. Click the link Search for Galleries at the bottom of the list. This opens an overlay for Image Gallery Manager > Search.
  5. Find the desired image gallery and select the checkbox to the left of the title. Then click Confirm Selection in the green bar above the Titles.
  6. Return to Edit > Related.