What You Can Do with the Media Manager: Part 2

Include Media Manager Files in Readers' Search Results

Click the box next to Indexable after opening the file within the Media Manager. Click Save.

Include Media Manager Files in Readers' Search Results

Surface Media Files on Topic Landing Pages

To have media files show up on topic landing pages on your website, simply click the box next to the taxonomy associated with that page. The media files will appear on their own tab on the topic landing page.

Surface Media Files on Topic Landing Pages

Update a Thumbnail

1. Within the Media Manager, open the thumbnail image you’d like to update. Select the BROWSE file button and select the new image.

2. Update the details associated with that thumbnail.

No. 2 above is necessary sometimes with video page layouts or if you want the thumbnail to have a different alt text or description than the image or file it is associated with. You may also want to update the taxonomy classifications if they are different from the main file.

Modify Default Thumbnail Creation Settings

The default thumbnail rules are controlled by the Media Manager Settings in your dashboard.

The ratio we apply when you upload an image is based on the uploaded image’s largest-sized side, and the Media Manager > Settings height and width.

For example:

  • A 480x600 uploaded image where the Media system settings are 150x125 would be adjusted to an image size of 93x125 for the thumbnail.
  • A 600x480 sized image with the same Media system settings would have an image of 150x120.

Move a File to a New Directory/Subdirectory

To move a file into a new directory or subdirectory folder, find the file using Search or within your file folders. In the left panel, open the file tree to show the directory or subdirectory you want to move your file to.

Hover over the file to be moved until you see the crosshairs with arrow. Don’t hover over the actual file name link; place your mouse right below it instead. Drag and drop the file to the chosen folder. A box outline will confirm the file’s new directory location. Release the mouse button to move the file from the original folder to its new location.

If successful, one of two yellow messages will appear to confirm:

  • SUCCESS: resource successfully moved
  • SUCCESS: resource successfully updated (moved/renamed)

The system does not allow you to move an entire folder and all of its contents.

Search for an Image or File

To find an image or file in the Media Manager, click “File search” in the top right of the Media Manager window.

The Media Manager allows you to search in several ways:

  • The Keywords you enter can be searched against ID, Display Title, Alt Text, and Description. All three branches of the taxonomy are included as search criteria. You can select as many taxonomies as you'd like, across all three branches. You can even leave the keyword blank if you want to return all media files that have been tagged with the taxonomy you select.
  • If you know your file is hosted on YouTube or your corporate Digital Asset Management server, use the Search ONLY remote files checkbox.
  • If the file you are looking for is an image, select File type > Image to limit results.
  • If you know roughly when the desired file was uploaded, you can search within a specific date range. In the Media Manager > Search , select Creation date and enter the earliest date. This field assumes the “end date range” to be today.
  • For example, if today is 9/25/2015 and you enter a Creation date of 9/1/2015, the search range for Creation date will be 9/1/2015 to 9/25/2015.
  • If you know roughly when the desired file was last modified, you can search within a specific date range. In the Media Manager > Search , select Modification date and enter the earliest date. This field assumes the “end date range” to be today.
  • If today is 9/25/2015 and you enter a Modification date of 9/1/2015, the search range for Modification date will be 9/1/2015 to 9/25/2015.
  • If you know the file name OR the display title name of the file, enter that word or phrase into the Keywords field.

Use a File from the Media Manager Outside of Your Website

To reference a file from your Media Manager, you will need its URL.

Copy the Web URL by clicking “Copy to Clipboard,” and append your domain name to the beginning of the URL.

Example: /ext/resources/images/magazine-cover-art/Economy-2.png

Domain: http://www.domain.com

Becomes http://www.domain.com/ext/resources/images/magazine-cover-art/Economy-2.png

Important: If the file needs to be securely accessed, please make sure to prepend https:// to the URL.

Create a Product Out of a File

You can sell general files such as PDF or Excel files, videos and audio files through your website. To do so, you will use “Create a product” within the Media Manager. You can edit your product from within the Product Manager.

Click on the Product tab after uploading your file and clicking SAVE.

Get the step-by-step instructions on creating a product out of a file in this online article: How do I sell a PDF or other file as a product?

Here are additional notes about creating a product out of a file not covered in detail in the online guide:

  • Create from a template: Use a specific content template to jumpstart creation of the product. Templates generally have preselected taxonomy settings, checkbox states, and potentially default teaser / body content. When a template has been applied, it cannot be undone.
  • Product Type: Predetermined to AUDIO FILE / VIDEO FILE / GENERAL FILE, depending on the original uploaded file type.
  • Headline: This may be a repeat of the media product name or a more “friendly” version of the product name.
  • Internal ID: OPTIONAL. Commonly used to hold the SKU# or third-party vendor ID number for the product for either reporting or inventory control purposes. Generally, this value is sent to the third-party along with any other order information.
  • External ID: OPTIONAL. If you have more than one integration partner needing reports on product orders, this field can also hold the SKU# or third-party vendor ID number for the product for either reporting or inventory control purposes. Generally, this value is sent to the third-party along with any other order information.
  • Taxable: If there are relevant sales tax records in the Sales Tax tool or a third-party integration with a tax web service, does this order get taxed? Commonly, physical products are taxed in the state where you have a physical presence and the user’s mailing / ship to state match. Discuss appropriate selections with your accounting team.
  • Enable Shipping: For files, this is likely left unchecked.
  • Availability: By default, this is not tied into an inventory tracking system. This is a text field to explain when the product will be available or otherwise inform users. Integrations with third-party inventory systems are possible, however.
  • Purchase Limit: For digital products, the assumption is one. This controls the quantity dropdown on the Product Detail page and shopping cart that the reader sees.
  • Classification: This is needed for sales tax to be properly applied. Select the appropriate Classification > Products > [product type] for the product.
  • NOTE: If you don’t see the product classification you need, talk to your site administrator to get it added.
  • Pricing Options: A product can have multiple pricing options. Create a separate pricing option record for each pricing scenario you wish to use. When selling files, you may have options that include single purchase (simple download of a single file), a corporate license (unlimited use of the file by a company) and others. These can be set up manually or by using Price Classifications, which are set up by ePublishing. Click ADD MORE to add one more additional pricing options.
    • Pricing Options - Description: This field appears in the cart and order receipt along with the product headline. Commonly used to explain pricing.

Important: After you have set up the file product in the Media Manager, and clicked Save, click on the product title link to complete the media product creation process. Your product will not be published live until you finish editing it in the Product Manager.